“I work for a Newborn Care Health Project which aims at contributing towards the Millennium Development Goal 4 i.e Reducing Child Mortality. We work closely with the government where the Inputs based monitoring is still the norm and the focus on results based monitoring and evaluation is very limited. Following strategy is recommended for increasing demand for Result Based Monitoring & Evaluation (RBME) information in the organization:
- Hire an RBME Expert as a consultant who can guide the organization in shifting from the current Input and Activity Based Monitoring system to RBME system.
- Identification of all stakeholders who are currently interested in the attainment of project objectives and who are the potential users of RBME information viz.
- Department of Medical Health & Family Welfare
- Department of Medical Education
- Department of Women Empowerment & social Justice
Non Government Organizations and Civil Society Organizations
Local Politicians, elected members of Parliament and members of the State
- Orientation of all project staff including Junior, Middle and Senior staff so that a clear understanding of the cause and effect relationship develops.
- Develop a Logical Framework for the programme which will help in understanding how the inputs, activities, results. Realization that achievement of outputs is in the direct control of management and they are expected to guarantee it. Further, try to understand that what are the outcomes and Impacts and what all may contribute towards them. The knowledge of Risks and assumptions along with the Objectively verifiable indicators and means of verification.
- Develop a Result Based Monitoring Framework and discuss in detail about the critical indicators, the data sources, data collection methods, frequency and other related aspects.
- Sensitize all stakeholders in the Logical Framework and Performance Measurement Framework.
- Prepare a plan for monitoring of project as per RBME.
- Prepare monthly progress reports based on the RBME approach. As this would be deviation from the Input Based reporting give sufficient time to staff to understand these reports.
- Review the progress every month with Project Teams to assess how the teams are understanding the whole process and whether they are finding it useful. Get their feedback and document it. This may be used to guide better implementation.
- Prepare RBME based quarterly progress reports
- Review the progress every three months with all stakeholders to assess how the teams are understanding the whole process and whether they are finding it useful.
- Based on the quarterly review try to find whether there are areas that need to be evaluated. If need is felt than appropriate evaluation should be planned.
- Initiate reward and recognition system for those units which are efficiently using the RBME approach.
- Build capacities of staff in units where the RBME is not being used appropriately or adequately.
- Discourage Input Based Reporting or Activity Reporting at middle and higher level in the organization as this tends to shift focus away from the results.
Do an annual assessment of the organizations performance post adoption of the RBME approach.” – Pradeep Choudhry – Rajasthan, India