Learner’s Submission: Result-Based Monitoring and Evaluation System in Zimbabwe

“The United Nations Millennium Development Goals are eight goals that UN Member States have agreed to try to achieve by the year 2015. The United Nations Millennium Declaration, commits world leaders to combat poverty, hunger, disease, illiteracy, environmental degradation, and discrimination against women. However, for head of states to achieve the set goals they need an effective monitoring and evaluation system that is result oriented.

There is a lack of project management capacity in international development projects.  A good RBME is an ongoing system. This means that there is constant feedback, learning and improving. Existing plans are regularly modified based on the lessons learned through monitoring and evaluation, and future plans are developed based on these lessons. Results based monitoring is also an ongoing process. The lessons from monitoring are discussed periodically and used to inform actions and decisions. Results based evaluations should be done for programmatic improvements while the program is still ongoing and also inform the planning of new programs. This ongoing process of doing, learning and improving is what is referred to as the RBME approach. Learning not only helps improve results from existing programs and projects, but also enhances the capacity of the organization and individuals to make better decisions in the future and improves the formulation of future programs and projects.

Clovgate Elevator Company is company in Zimbabwe, s involved in the installation, upgrades, service and maintenance of Elevators and Escalators in the southern region of Africa. Clovgate Elevator Company has been and it’s trying to improve the lives of Zimbabweans by installing elevators at hospitals, clinics and government buildings.  This company is involved in carrying out multiple projects at once; by so doing the organization as adopted the results based monitoring and evaluation system. The adoption of the results based monitoring and evaluation system has also necessitated the setting up of the projects and programs monitoring and evaluation departments in our organization. In setting up the RBME, the organization has done what is known as an integrated approach in RBME meaning that everyone or each and every department in the organization must adopt the RBME towards the achievement of organizational objectives. This approach can transfer the sophistication of information into structure, form, grouping, reporting and process that would allow all stakeholders to understand, communicate and exchange experience and knowledge. Since the organization adopted an integrated approach, each and every individual in organization and all departments are users of the RBME system. The RBME System was put in place so that everyone, each and every department in the organization should self monitoring and evaluation to allow performance improvement prior to results publication. In case of one department fails, RBME can predict failure and allows time to improve on performance prior to performance review. This performance review process could be applied by departments to report their achievements.

The  RBME system at Clovgate  comprises  of  a  Results-Based  Budgeting  (RBB)  system,  Results-Based  Personnel  Performance System (RBPPS) and Results Based Operations Management System (RBOMS). The  above  systems are  deemed  critical  to  assist the organization  in  conducting  systematic  program  planning,  formulation  and implementation which  in  turn  is  expected  to  improve  the performance of the organization.

The interest of our organization in pursuing RBME is that many complex, long-term projects fail to live up to their promises and produce disappointing outcomes on completion. Some of these are well-known for exceeding their budgets or deadlines or both.  Publicly available statistics of project failures vary dramatically in their estimates and do not include confidential data from private corporations so are not an entirely reliable guide.

Results-Based Monitoring and evaluation enhances the effectiveness of your organization by establishing clear links between past, present and future interventions and results. Results-Based Monitoring and evaluation can help an organization to extract, from past and ongoing activities, relevant information that can subsequently be used as the basis for programmatic fine-tuning, reorientation and planning. Without results-based monitoring and evaluation, it would be impossible to judge if work was going in the right direction, whether progress and success could be claimed, and how future efforts might be improved.” – Soul Nyangoni – Harare, Zimbabwe

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