Learner’s Submission: Results-Based Monitoring and Evaluation System

“Results Based Monitoring and Evaluation (RBME) is an important and integral component of good project management. As such, the adoption of this system in an organization can have a profound impact on its users. RBME is a simple structured methodology for clearly laying out the results of a project/program and therefore can be beneficial to all stakeholders. This text will look at the potential users of RBME system within an organization and the interests and incentives that apply to each user as they pursue this system.

Directors/Board: the individuals that are higher up in the organization such as members of the Board or the Director himself benefit from the use of RBME because at this level they need to be able to clearly see and state that the organization is achieving what they say they will achieve as an organization to the general public. At this level reputation is important. With RBME these individuals are able to clearly measure the organization at every level of the program cycle of its projects. Therefore, the biggest incentive to use this system at this level is to ensure the efficacy and progress of its work and in turn ensure that staff is meeting targets as planned.

Staff/Implementers: At this level, for staff and implementers the interest in pursuing the M&E system is that they can directly see the impact that they are bringing about through their work. Appreciation and confirmation from higher levels is not always possible and sometimes on the frontline it is not easy to see the impact they are having in a community, but when they look at the results of their labour through a tool such as RBME they can see the accumulated impact of their work over a period of time which can be a huge motivation for some.

Program Managers of an organization: At this level of the organization program managers need to confirm that the staff and implementers are on task and that they can ensure the progress of the project against original plans. PMs can easily identify areas of improvement through the RBME system. PMs can use the system to motivate staff if needed or applaud them for their work. RBME is so organized and fairly thorough that PMs can appreciate its ease of use in implementation.

Fundraisers/Grant writers: As a grant writer, I thoroughly understand the importance of RBME because it is key in securing funding for the future. If your proposal for a grant is approved, you need to not only use the grant correctly, but you must also be able to report on the results you have achieved. If you are unable to provide an explanation of how you spent the grant and how you fulfilled your commitment/plan, the chances of you receiving funding again is very unlikely. By using RBME, you can show accountability, you can show the impact of donations as this is what donors want to see – that you received the donation and made a positive change with it.

Donors: The people that support an organization financially, such as donors will benefit from the use of the adoption of the M&E system. The general public donate to organizations where they know there money is being utilized with integrity. They donate when they understand the work of an organization. Without proper M&E and its results, donors do not know where their money has been used and chances of them donating again are slim. Therefore the interest of donors in an organization having a proper M&E is high and can increase the support that is received by an organization.

While the process of creating a RBME system can be challenging and time consuming, it is well worth the time and effort. It is a tool that can be very beneficial to the members of an organization and direct and indirect stakeholders such as government, businesses, NGOs and members of the general public. ” – Jennifer Fernandes – Toronto, Canada

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