Learner’s Submission: e-Governance initiative of the Ministry of Company Affairs of India – MCA21

“I have used several online Services like Passport Seva Portal (www. passportindia.gov.in), MCA 21(http://www.mca.gov.in/MCA21/), RTI Online (http://rtionline.gov.in/), Income Tax E-Filing (https://incometaxindiaefiling.gov.in/) etc. In India e- Governance was initiated by National e-Governance Plan of Indian Government which was take on May 18, 2006. Several Central Government/ State Governments have/ had installed online public services. Those services are categorized as Citizens Services, Business Services and Government Services

Here I am explaining how MCA21 works.

MCA 21(http://www.mca.gov.in/MCA21/): MCA21 Project, the e-Governance initiative of the Ministry of Company Affairs (MCA). MCA21 is an innovative eGovernance initiative that aims at continuously repositioning Ministry of Company Affairs (MCA) as an organization proficient of fulfilling the aspirations of its stakeholders in the 21st century. For any program to be outcome-based, a paradigm shift in the service delivery is inevitable. A Service Centric Approach by the Government is the principal driving factor to the transformation.
The bottom line of this unique initiative is the improved speed and certainty in the delivery of MCA services. This improvement is primarily enabled through the mechanism of electronic Filing (e-Filing) for the services and back office automation by harnessing the right technology enablers.
The MCA conceptualized the MCA 21 initiative, which included the following:

Digitizing about 45 million paper documents in MCA’s archives
Setting up a data center
Building the computing infrastructure
Setting up 52 facilitation centers
Designing the application software
Setting up secure electronic payment gateways

In order to carry out e-filing on MCA21 we have facility to download the eform and fill it in an offline mode. Every form has the facility to pre-fill the data available in MCA21 system.

We have to first get the paper attachments scanned and saved as a soft copy in PDF format. Then attach the same in the attachment section of the eForm by clicking the appropriate ‘Attach’ button. An e-form can be signed by the authorized signatory/ representative using the Digital Signature Certificate (DSC). Signature box in the e-form to affix the digital signature. To avoid increase in size of the e-form beyond permissible limit of 2.5 MB, always affix the DSC using the ‘Sign and Save As’ option.

Once the e-form is filled we would need to validate the e-form using Pre-scrutiny button. We would then have to affix the relevant digital signatures and save the form. We would need to be connected to the internet to carry out the pre-fill and pre-scrutiny functions. The filled up e-form as per relevant instruction kit have to be uploaded on the MCA21 portal. On successful upload, the Service request number would be generated and we would be directed to make payment of the statutory fees. The step by step process is given below. Once the payment has been made the status of my payment and filing status can be tracked on the MCA21 portal by using the ‘Track Your Payment Status’ and ‘Track Your Transaction Status’ link respectively.

The MCA-21 project rolled out the nearly paperless system across the country; it makes the process faster and smoother.” – Rupak Ghosh – West Bengal, India

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